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Specific Personal Information, etc. Protection Policy

In carrying out operations handling individual numbers and specific personal information (hereinafter referred to as "the Specific Personal Information, etc."), Tokyo Tatemono Co., Ltd. (hereinafter referred to as "the Company") shall comply with the provisions set forth in the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedures and other regulations, and it shall strive to protect the Specific Personal Information, etc. in accordance with the policy described below.

1. Establishment of and compliance with rules and other regulations related to the handling of the Specific Personal Information, etc.

The Company shall ensure that its employees and other parties are aware of the importance of protecting the Specific Personal Information, etc., and establish and comply with rules and other regulations (including this policy, the specific personal information handling rules and other rules and manuals) to ensure the appropriate handling of the Specific Personal Information, etc.

2. Purpose of use

The purpose of the use of the Specific Personal Information, etc. that the Company receives shall be as follows.

  1. The Specific Personal Information, etc. of business partners
    - Operations for creating payment records such as remuneration and charges
    - Operations for creating payment records such as real estate usage charges
    - Operations for creating payment records for payments for the acquisition of real estate, etc.
    - Operations for creating legal records as stipulated in Article 225 of the Income Tax Act and other regulations
  2. The Specific Personal Information, etc. of shareholders
    - Operations for creating payment records such as dividends, the distribution of surplus and interest on funds
    - Operations for creating payment records such as payments for the transfer of shares, etc.
  3. The Specific Personal Information, etc. of the Company' s employees, etc.
    - Registration operations of employment insurance (*)
    - Registration operations of health insurance and employees' pension insurance (*)
    - Operations for creating withholding slips for salary income and retirement income
    - Operations related to the defined benefit corporate pension system
    - Operations related to a treasury stock investment organization
    (Operations marked with * include the application, benefits and subsidies.)
  4. The Specific Personal Information, etc. of the Company' s employees' spouses, dependent family members, etc.
    - Registration operations for third insured persons for the national pension plan

3. Secure management measures

The Company shall strive to prevent the leakage, loss or damage of the Specific Personal Information, etc. by taking secure management measures that are appropriate organizationally, personally, physically and technologically.

4. Handling of outsourcing

The Company may outsource the handling of the Specific Personal Information, etc. to third parties. In such a case, it shall carry out the necessary and appropriate supervision of the relevant outsourcees in compliance with laws and regulations, the Company' s rules, etc.

5. Continual improvement

The Company shall strive to continually improve the handling of the Specific Personal Information, etc.

6. Disclosure, correction, suspension of use, etc. of the Specific Personal Information, etc.

When the Company receives requests from parties for the disclosure, correction, suspension of use, etc. of their own Specific Personal Information, etc., it shall respond to such requests without delay, except in cases where any of the items described below are applicable.
- In cases where the lives, bodies, assets or other rights and benefits of the relevant parties or third parties are likely to be damaged
- In cases where the appropriate implementation of the Company' s operations is likely to be severely disrupted
- In cases where laws and regulations and other rules are likely to be violated

7. Revision of this policy

When the details of this policy are revised to meet the requirements of laws and regulations, etc, or to further improve the protection of specific personal information, the Company shall announce the details of the revision on its website.

8. Inquires related to the Specific Personal Information, etc.

Please contact the sections below regarding inquiries about the Specific Personal Information, etc. provided or requests for the disclosure, correction, suspension of use, etc. of such information.
The procedures necessary for the disclosure, correction, suspension of use, etc. will be advised.

  1. Business partners
    [Section in charge of specific personal information, Accounting Department, Tokyo Tatemono Co., Ltd.]
    Telephone:03-3274-0116
  2. Customers of small-lot real estate products
    [Section in charge of Invest-Plus, Finance Department, Tokyo Tatemono Co., Ltd.]
    Telephone:0120-877-885
  3. Shareholders
    [Transfer Agency Department, Mizuho Trust & Banking Co., Ltd.]
    Telephone:0120-288-324
  4. Employees, etc. of the Company, their spouses and dependent family members, etc.
    [Section in charge of specific personal information, Personnel Department, Tokyo Tatemono Co., Ltd.]
    Telephone:03-3274-0112
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